Finance and Operations Administrator
CLASP, a policy and advocacy nonprofit in Washington, DC that focuses on improving the lives of low-income people, is now engaged in substantial work to upgrade and improve administrative systems and better support program teams, making this an exciting and important moment for the right administrative professional. With overall guidance from the Deputy Director for Finance and Administration (DDFA), the Finance and Operations Administrator will supervise a small administrative team, oversee core processes including payroll and, provide varied quantitative, qualitative and operational analysis. Other responsibilities will include handling a variety of projects and contracts; conducting procedural, organizational, staffing, purchasing and budgetary studies; making recommendations of modifications to increase effectiveness and efficiency; and, developing and producing monthly and annual reports. As requested, will audit, analyze and verify fiscal records and reports, and participate in the administration of the financial and budgetary needs of CLASP.
EXAMPLES OF ESSENTIAL FUNCTIONS:
- Assists the DDFA in ensuring that the administrative functions assigned are effectively carried out; this may include analysis, reconciliation, report preparation, investigations, budget and purchasing research, contract administration and account/program monitoring.
- Performs a wide variety of professional-level research, administrative, special projects and analytical duties in support of assigned functions.
- Supervises 2 program assistants, responsible for reception and general administrative support for the program teams.
- Under the broad direction of the DDFA, administers the payroll function to include FSA, Time and Attendance, and Rollup Costs. Also, takes the lead on purchasing, including advising directors on all purchasing-related issues.
- Maintains positive and informative relationships with professional services providers, vendors and consultants (e.g., with banks and benefit providers)
- Prepares and presents comprehensive administrative, financial and/or operational analytical reports that describe and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.
- Works with the DDFA on human resources matters by preparing and administering the employment process, which includes but is not limited to hiring and termination process issues as needed
- Assists in preparing and administering financial information by coordinating and compiling data, researching past revenue and expenditures, and making recommendations.
- Performs other duties as assigned.
Additional qualifications: This is a management-level position. The successful applicant will have at least 5 years of progressive relevant experience and will have demonstrated the capacity to manage administrative staff, develop systems and be a team player. Knowledge or experience in accounting, FMLA and managing payroll is also a plus. A Master’s degree or equivalent is preferred.
Applicants should be self-starters, independent thinkers, adaptable, eager to learn, and possess a collegial sense of humor.
Salary: Salary is commensurate with experience. CLASP offers very good benefits, including medical insurance, dental insurance, life and long-term disability insurance, long-term care insurance, a retirement savings program, flexible spending accounts, and generous vacation, sick leave, and holiday schedules.
Commitment to improving the lives of people in poverty or related issues of social and economic justice is a plus, as is experience in a nonprofit setting.
CLASP is an equal-opportunity employer and welcomes applicants of any race, ethnicity, or sexual orientation. Interested candidates should send a resume, cover letter, and salary expectations to firstname.lastname@example.org. (NO PHONE CALLS, PLEASE.)
Reports to: Deputy Director of Finance and Administration
Supervises: Program Assistants